Intentional scheduling

As I’m trying to establish somewhat of a new routine, my focus of being intentional is shifting from my house to my schedule. (Primarily because I no longer have to dedicate my free time to packing or unpacking boxes!) I’m trying to be more strategic in how I schedule my days to hopefully maximize my productivity and balance.

A few weeks ago my life coach had me track my energy levels throughout the week. Using the energy levels log template I found on this website, I created my own tracking system in excel (naturally…) and was really surprised by the results. I actually found that on days when I work out at 5:30/6 p.m., I’m usually at a level 7 or 8 while I’m working out. The hour leading up to it, though, I’m only at a 2 or 3. No wonder I have to muster up a lot of motivation and accountability to get myself to the gym!

Having this information allows me to be more intentional about when I tackle certain things in my life. I shouldn’t aim to start a new project at work or make a personal budget on a day or during a period of time when I naturally have lower levels of energy. Those are the times when I can focus on less draining activities, like laundry or organizing my work inbox.

Not that there is always that flexibility or option, though. I can’t schedule every meeting I have during periods of high energy/engagement. But I can make small tweaks. I’ve noticed, for example, that my energy level really drops right before lunch. My solution? Scheduling my walking break with a co-worker around that time.

What was also an interesting discovery for me is that there were times when I would have high energy levels (in part due to coffee…) but couldn’t really capitalize on it because I didn’t have much focus. Those were times when I’d try to tackle half a dozen things but not really accomplish anything (probably because I got overwhelmed by having four draft emails, two excel spreadsheets and three word documents open).

As luck should have it, I was reflecting on all of this around the time that I was reading Life Makeovers by Cheryl Richardson. (My life coach was inspired to become a life coach because of this woman, so naturally I had to read a few of her books, too.) It helped me have another “a-ha!” moment when it came to focus and my need to cultivate that more:

“Teaching yourself to stay focused on one project, goal or opportunity at a time will not only allow you to be more productive and effective, it can also challenge you to go more deeply into the task at hand and bring forth more creative insight and wisdom. Too often we try to ‘cover all the bases,’ respond to every opportunity, or provide every possible service that someone might need, in hopes of striking success. But the truth is, long-term, sustainable success often comes from the ability to stay focused on one project or goal at a time.”

That’s what I’m hoping to be more intentional about in the coming weeks, particularly at work. On any given day, I’m dealing with at least five different program areas. On Thursday afternoon, for example, I had back-to-back meetings. The first focused on evaluating early childcare education nutrition standards, the second on data collection for our diabetes prevention program evaluation plan and the final on patient-centered medical home clinic transformation.

I don’t mention that to complain or toot my own horn. I love the diversity of my job and the fact that I’m helping evaluate so many different facets of chronic disease prevention and control that collectively could help individuals lead healthier lives. But I can tell you it takes a toll on my energy levels and what I feel I’m giving to each program.

As I mentioned earlier, I can’t always control when all my meetings or webinars are scheduled. What I can control, though, is how I spend my non-meeting time at work. Perhaps on Mondays I focus just on school health and on Tuesday I look at our diabetes prevention programs. Would creating a structure like that enable me to be more intentional and focused with the projects I’ve got at a given time?

That will be my area of focus for the next couple of weeks. Then I’ll move on to the larger focus of my life schedule since it does extend beyond just work. I love that Richardson mentioned that we try to cover all our basis and offer any service to others in hopes to gaining success. Hello, well-rounded over-achiever! In fact, one of the current “assignments” from my life coach is to identify all the balls I’m juggling and look at which ones (whether it’s volunteer opportunities or specific classes at the gym) I might be able to drop. I’ll have to plan for that activity when I’ve got a higher level of energy…

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About dakotalizzie

I'm a twentysomething young professional living in Nebraska. My blog centers on the things I love - my family, dogs, friends, crafting, cooking, life chats and health. All these things help me lead the good life, and isn't that really what it's all about?

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